A. Eligible Projects

  1. Community service projects which must be non-credit bearing and organised or led by HKU students or student bodies.
  2. Project can take place in- or outside of Hong Kong.
  3. Priority will be given to service projects which work to achieve the following goals/areas:
    1. Poverty eradication
    2. Quality education
    3. Good health and well-being
    4. Reduce inequality
    5. Clean energy, water and sanitation
    6. Empowerment of the disadvantaged groups, e.g. refugees, migrant workers etc.
  4. Projects may also be considered for the Student Knowledge Exchange (KE) Project Grant if they are:
    1. Non-credit-bearing community engagement projects with knowledge exchange elements (Details please check here)
    2. Not-for-profit start-ups that are non-technology-based initiated by students (Details please check here)
    3. Service projects aiming for social innovation, which fulfil the additional requirements listed on the checklist.
  5. New ideas that enable students to make use of the knowledge they learn at HKU to benefit the community are strongly encouraged.

B. Funding Available

  1. The funding level depends on the merits of the project proposal and the available resources of the Fund. The maximum amount of grant for each project normally does not exceed $50,000.
  2. Projects that involve active and extensive participation of students, and result in significant and sustainable impact on the community, HKU students or service targets will be given higher priority.

C. Application Procedure

Applicants should submit their application online with:

  1. A page of background information of the student society / group;
  2. CV(s) of project coordinator(s);
  3. A project proposal of a maximum of 10 pages (in 12-point font) which includes the followings:
    1. Project title;
    2. Project summary (150 words);
    3. Project objectives (please refer to A3);
    4. Project activities and schedule (including date, time, duration, venue, format, content, expected number of HKU participants, type and number of service targets, etc.).;
    5. Expected outcomes (including the impact on HKU students and service recipients, contributions to local community, and achievements towards the stated objectives) and the corresponding evaluation methods;
    6. Sustainability of the project;
    7. Plan on how to share the project results and outcomes to HKU community and society at large;
    8. The extent to which HKU students can apply their knowledge gained at HKU to benefit the non-academic sector(s) or society at large*;
    9. Information of the partner organisation(s) or NGO(s), their role in the project and the support letter(s), if any*;
    10. Budget
      1. Income (e.g. programme fee/contribution by volunteers, sponsorship, donation, etc.)
      2. Expenses (e.g. trip expense on transportation and accommodation of volunteers, training cost for volunteers, promotion and publicity, material costs of service activities, etc.)
      3. Amount of grant being sought
  4. For projects which take place outside Hong Kong with any pilot and/or service trip(s), applicants should also provide the tentative trip itinerary.
  5. If applicants wish to seek consideration under the Student KE Project Grant at the same time, information on point 3h is required rather than optional. The requirement of a support letter (point 3i) from an external partner organisation may be relaxed for those not-for-profit student start-ups that are non-technology-based, if considered appropriate (Details please see the checklist).
  6. No retrospective applications will be considered by CEDARS, i.e. applications detailing projects that have already been executed at the time of review will not be considered for funding.
  7. A successful applicant will be disqualified and/or, where appropriate, be required to refund the Grant if he/she provides any false or misleading information. Applicants with preliminary ideas are welcome to meet with the Student Advising Officers at CEDARS or staff of Knowledge Exchange Office for advice and comments before drafting a comprehensive proposal.

D. Application Deadline: 5 pm, 31 January, 2019 (Thursday)

E. Assessment of Application

Assessment will be conducted by CEDARS and/or KEO. Funding decisions will usually be announced within six weeks upon the closing of application deadline.

F. Project Execution and Report

  1. Projects must be completed on or before 31 May, 2019 (if apply in the first semester) or 31 August, 2019 (if apply in the second semester), even after project deferral. Final year students are no longer eligible to receive the grant once their HKU student identities and status expire.
  2. All changes to approved projects and deferral of completion date require approval from CEDARS and/or Knowledge Exchange Office in advance.
  3. The final report should include all the required information as listed on the Report Guidelines and Format.
  4. In general, the Fund (including the Student KE Project Grant allocated, if any) will be paid in the form of reimbursement upon the successful completion of the project, presentation of the original receipts and submission of all reporting documents and materials.
  5. If needed, CEDARS and Knowledge Exchange Office (KEO) (for projects supported by the Student KE Project Grant) may invite project teams for meetings to review the progress during the project implementation phase. Upon completion of the projects, project teams may also be invited to present their findings and outcomes to the HKU community and wider public.
  6. The University, CEDARS and KEO (for projects supported by the Student KE Project Grant) may use the project materials provided in the report for publicity purpose.

G. Important Notes

  1. The Fund is a token subsidy and does not mean to assist any student body/group to generate income or profit. Project teams with other sources of funding can also apply for the Fund, but the total amount obtained from different sources must not exceed the total expenditure. Moreover, applicants are required to declare and report on details of any subsidies, donations and sponsorships already received at the time of application or as soon as they are awarded.
  2. Please note that CEDARS and Knowledge Exchange Office (KEO) will NOT be involved in any financial transactions or accounting work of the project team. If needed, CEDARS can offer advice on financial management and fund-raising strategy.
  3. For projects that also apply for Student KE Project Grant, please read the list of frequently asked questions (FAQs) that is based on scenarios commonly encountered by the project teams.
  4. In line with HKU’s Ditch Disposable Campaign, project team is required to adopt measures in stopping to buy for or distribute single-use plastic water bottles (1 litre or less in volume) to speakers or participants at any events, and following the practices recommended by the Sustainability Office. For details, please visit: http://www.sustainability.hku.hk/sustainable-hku/ditch-disposable/PolicyDPB

H. Approved Lists of Projects

Second Semester of 2017-18
First Semester of 2018-19

I. Completed Lists of Projects


cedars-programmes@hku.hk / 3917 8387

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