Service Network HKU SOS
A. Objectives

SERVICE 100 Fund (incorporating the Student Knowledge Exchange (KE) Project Grant) aims to encourage students to engage in actions to address a concern of the community or global problem that confronts all mankind.

B. Eligible Projects

SERVICE 100 Fund supports projects in- or outside of Hong Kong which adopt a service learning approach. The projects should be organised or led by HKU students or student bodies, and show sustainability in the long run. Projects which take place in Hong Kong with a significant impact on the local community will be given higher priority.

The Student Knowledge Exchange (KE) Project Grant supports non-credit-bearing community engagement projects with KE elements and not-for-profit start-ups that are non-technology-based initiated by students (Details please check here) . Service projects with a knowledge exchange element may also be considered by the Student KE Project Grant at the same time if they fulfil the additional requirements (Details please see the checklist.)

C. Funding Available

The maximum amount of Fund for each project should not exceed $50,000. In principle, the amount of grant reflects the merits of the proposed project. Projects that involve the active and extensive participation of students, and result in significant and sustainable impact on the community or service targets will be given higher priority.

D. Assessment of Application

Funding decisions will usually be announced within six weeks upon the closing of application deadline. Assessment will be conducted by CEDARS and/or KEO on the basis of:

  1. Relevance to the objectives of the Fund;
  2. Originality and innovativeness of the project;
  3. Feasibility and sustainability of the project;
  4. The impact or anticipated impact of the project to the community and students;
  5. The extent to which students can apply their knowledge gained at HKU to benefit the non-academic sector(s) or society at large;
  6. Extent of support by the Faculty Advisor; and
  7. The role of the external partner organisation(s).

(Projects seeking consideration under the Student KE Project Grant at the same time will be assessed on the basis of points 5, 6 & 7. The requirement of a support letter from an external partner organisation may be relaxed for those not-for-profit student start-ups that are non-technology-based, if considered appropriate).

Funding decisions will usually be announced within six weeks upon the closing of application deadline.

E. Application Procedure

Applicants should submit their application and proposal online.

Project proposal should be limited to 10 pages (in 12-point font) and include the followings:

  1. Project title;
  2. An executive summary;
  3. Objectives of the project;
  4. Expected outcomes;
  5. Description, format and schedule of activities (e.g. date, time, duration, venue, and target number of participants, etc.);
  6. For projects that include a service trip, it should provide information on all pre-trip activities and post-trip activities;
  7. The extent to which the project enables the participants to apply their knowledge gained at HKU*;
  8. Information of the student society / group with CV of the project coordinators;
  9. Expected number of HKU participants;
  10. Type and expected number of service targets;
  11. Expected outcomes, achievements, impact and contributions of the project
    • On volunteers
    • On service targets
    • On local community being served
  12. Budget
    • Income (e.g. programme fee, contribution by volunteers, etc.), if any
    • Other sources of financial support (e.g. donation, sponsorship, etc.), if any
    • Expenses (on the volunteers and on the activities/programmes/trip)
    • Amount of grant being sought
  13. Method of project evaluation
    • On volunteers
    • On service targets
    • On local community being served
    • Overall project evaluation
  14. Sustainability of the project
  15. Plan on how to share the project outcomes and impact with the HKU community.
  16. Information of the partner organisation(s) or NGO(s), the role in the project and the support letter(s), if any*.

* If applicants wish to seek consideration under the Student KE Project Grant at the same time, information on points 7 & 16 is required rather than optional. (Details please see the checklist).

A successful applicant will be disqualified and/or, where appropriate, be required to refund the Grant if he/she provides any false or misleading information. Applicants with preliminary ideas are welcome to meet with the Student Advising Officers at CEDARS or staff of Knowledge Exchange Office for advices and comments before drafting a comprehensive proposal.

F. Project Execution and Report

Under normal circumstances, projects should be completed within one year upon approval. All changes to approved projects and deferral of completion date require approval from CEDARS in advance.

In general, the Fund (including the Student KE Project Grant allocated, if any) will be paid in the form of reimbursement upon the successful completion of the project, presentation of the original receipts and submission of all reporting documents and materials. Projects of more than 6 months are required to submit interim progress reports every six months and one final report within one month upon the completion of project. Projects of less than 6 months are required to submit one final report only. The final report should include:

  1. An account of the activities carried out (with information on date, time, venue, number of participants, etc);
  2. Itinerary of service trip, if any;
  3. An evaluation of the project with details on:
    • Outcomes and achievements of the project against the agreed objectives;
    • Feedback and analysis on evaluation by project participants and service targets;
    • The extent to which the project enables the participants to apply their knowledge gained at HKU*;
    • Contribution(s) of the external partner organisation(s) in the project*;
    • The obstacles encountered and areas for improvement (if any); and
    • Overall evaluation of the project
  4. The full list of HKU student participants;
  5. Ways of disseminating the project results and outcomes to HKU community and society at large;
  6. Further developments and sustainability of the project;
  7. A financial statement with all the original receipts and boarding passes of flights if there is/are any trip(s) involved (equipment and other items purchased with the Fund should remain the property of the University);
  8. Samples of the project materials and activities carried out;
  9. A video and/or photo CD of all the project activities;
  10. A research report or other publications, promotion and publicity materials produced by the project team (if any); and
  11. Three selected learning journals of the participants.

* Mandatory fields for projects supported by the Student KE Project Grant, as appropriate.

G. Important Notes

  1. The Fund is a token subsidy and does not mean to assist any student body/group to generate income or profit. Project teams with other sources of funding can also apply for the Fund, but the total amount obtained from different sources must not exceed the total expenditure. Moreover, applicants are required to declare and report on details of any subsidies and sponsorships already received at the time of application or as soon as they are awarded.
  2. Please note that CEDARS and Knowledge Exchange Office (KEO) will NOT be involved in any financial transactions or accounting work of the project team. If needed, CEDARS can offer advice on financial management and fund-raising strategy.
  3. CEDARS may invite project teams for meetings to review the progress during the project implementation phase. Upon completion of the projects, project teams may be invited to present their findings and outcomes to the HKU community and wider public. CEDARS (and KEO for projects supported by the Student KE Project Grant) may also use the materials provided in the report for publicity purpose.
  4. For projects that also apply for Student KE Project Grant, please read the list of frequently asked questions (FAQs) that is based on scenarios commonly encountered by the projects.

H. Application Deadline: 5pm, 3 February, 2017 (Friday)

I. Approved Lists of Projects
First Semester of 2015-16
Second Semester of 2015-16
First Semester of 2016-17

J. Completed Lists of Projects
2011-12
2012-13
2013-14
2014-15

Enquiries
cedars-programmes@hku.hk / 2857 8387

Disclaimer
© 2011 - Student Development Programmes. All rights reserved.
Find us on Facebook