Service Network HKU SOS

A. Objectives

Yang Tuck Ming & Wong Fung Ying Service Learning Fund aims to encourage local Hong Kong students to partake service learning in Hong Kong or abroad (excluding mainland) so as to promote the service spirit of the HKU community and students’ engagement in addressing a concern of the community or global problem that confronts all mankind.

B. Eligible Projects

The Fund supports service learning projects which are organised or led by local HKU students or student bodies with the support of HKU staff and faculty. Projects can take place in Hong Kong or abroad (excluding Chinese Mainland), in form of voluntary service or service learning projects.

C. Funding Available

The maximum amount of Fund for each project should not exceed $50,000. Funding available for each project will be subject to the level of participation of students and the impact brought to the community or service targets. In principle, the amount of fund reflects the merits of the proposed project. The Fund can be used to cover the traveling and accommodation costs of full-time local HKU students, project materials, and promotion or publicity expenses.

D. Assessment of Application

Funding decision is usually announced within six weeks upon the closing of application deadline. Funding is awarded on the basis of:

  • Relevance to the objectives of the Fund,
  • Originality and innovativeness of the project,
  • Feasibility and sustainability of the project, and
  • The impact of the project to the community and students
  • E. Application Procedure

    Applicants should submit their application and proposal online.

    Project proposal should be limited to 10 pages (in 12-point font) and include the followings:

    1. Project title;
    2. An executive summary;
    3. Objectives of the project;
    4. Expected outcomes;
    5. Description, format and schedule of activities (e.g. date, time, duration, venue, and target number of participants, etc.);
    6. For projects that include a service trip, it should provide an itinerary and information on all pre-trip activities and post-trip activities;
    7. Information of the student society / group with CVs of project coordinators;
    8. Expected number of HKU participants;
    9. Type and expected number of service targets;
    10. Expected outcomes, achievements, impact and contributions of the project
      • On volunteers
      • On service targets
      • On local community being served
    11. Budget
      • Income (e.g. programme fee, contribution by volunteers, etc.), if any
      • Other sources of financial support (e.g. donation, sponsorship, etc.), if any
      • Expenses (on the volunteers and on the activities/programmes/trip)
      • Amount of grant being sought
    12. Method of project evaluation
      • On volunteers
      • On service targets
      • On local community being served
      • Overall project evaluation
    13. Sustainability of the project
    14. Plan on how to share the project outcomes and impact with the HKU community
    15. Information of the partner organisation(s) or NGO(s), the role in the project and the support letter(s), as appropriate

    A successful applicant will be disqualified and/or, where appropriate, be required to refund if he/she provides any false or misleading information. Applicants with preliminary ideas are welcome to meet with the Student Advising Officers of CEDARS for advices before drafting a proposal.

    F. Project Execution and Report

    Under normal circumstances, projects should be completed within one year upon approval. All changes to approved projects and deferral of completion date require approval from CEDARS in advance.

    In general, the Grant will be paid in the form of reimbursement upon successful completion of the project, presentation of the original receipts and submission of all reporting documents and materials. Projects of more than 6 months are required to submit interim progress reports every six months and one final report within one month upon the completion of project. Projects of less than 6 months are required to submit one final report only. The final report should include:

    1. An account of all project activities carried out (with information on date, time, venue, number of participants, etc);
    2. Itinerary of service trip, if any;
    3. An evaluation of the project with details on:
      • Outcomes and achievements of the project against the agreed objectives;
      • Feedback and analysis on evaluation by project participants and service targets;
      • The obstacles encountered and areas for improvement (if any); and
      • Overall evaluation of the project
    4. The full list of HKU student participants;
    5. Ways of disseminating the project results and outcomes to HKU community and society at large;
    6. Further developments and sustainability of the project;
    7. A financial statement with all the original receipts and boarding passes of flights if there is/are any trip(s) involved (equipment and other items purchased with the Fund should remain the property of the University);
    8. Samples of the project materials and activities carried out;
    9. A video and/or photo CD of all the project activities;
    10. Publications, promotion and publicity materials produced by the project team (if any); and
    11. Three selected learning journals of the participants.

    G. Important Notes

    The Fund is a token subsidy and does not mean to assist any student body/group to generate income or profit. Project teams with other sources of funding can also apply for the Fund, but the total amount obtained from different sources must not exceed the total expenditure. Moreover, applicants are required to declare and report on details of any subsidies and sponsorships already received at the time of application or as soon as they are awarded.

    Please note that CEDARS will NOT be involved in any financial transactions or accounting work of the project team. If needed, CEDARS can offer advice on financial management and fund-raising strategy.

    CEDARS may invite project teams for meetings to review the progress during the project implementation phase. Upon completion of the projects, project teams may be invited to present their findings and outcomes to HKU community and wider public. CEDARS may also use the materials provided in the report for publicity purpose.

    H. Application Deadline: 5pm, 3 February, 2017  (Friday)

    I. Approved Lists of Projects
    First Semester of 2015-16
    Second Semester of 2015-16
    First Semester of 2016-17

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